Executive Support And Operations Coordinator

Mount Holyoke College

South Hadley, MA, USA
Base: $68,272.00 - $76,806; bonus/equity: not spec...
Hybrid
Executive calendar and travel management
Confidential correspondence handling
Meeting preparation and minute-taking
Provides comprehensive, high-level administrative support to the Executive Director and serves as the primary front-facing service point for complex alum and internal inquiries

Job Summary

  • Provides comprehensive, high-level administrative support to the Executive Director and serves as the primary front-facing service point for complex alum and internal inquiries.
  • Manages executive calendars, travel logistics, confidential correspondence, and financial processes, while also acting as a key user for the team’s project management system.
  • Offers a 403(b) Retirement Plan with a 10.5% College contribution, comprehensive insurance, tuition benefits, and generous paid time off.

Matching Summary

Provides comprehensive, high-level administrative support to the Executive Director and serves as the primary front-facing service point for complex alum and internal inquiries.

Salary

Base: $68,272.00 - $76,806; Bonus/Equity: Not specified; Benefits: 403(b) Retirement Plan, Medical, Dental, Vision, FSA, Disability, Life Insurance, EAP, Tuition Benefits, PTO

Skills & Requirements

Must-have

  • Executive calendar and travel management
  • Confidential correspondence handling
  • Meeting preparation and minute-taking
  • Project management system administration
  • High-touch constituent liaison
  • AI-powered inquiry automation

Nice-to-have

  • Experience in advancement setting
  • Adeptness at hybrid/virtual meeting tech
  • Familiarity with liberal arts environment

Key Requirements

  • Bachelor's degree or equivalent experience
  • 1-3 years executive-level administrative support
  • High-touch customer service experience
  • Proficiency in Google Suite and presentation tools
  • Experience with generative AI tools
  • Proficiency in Project Management Software
  • Experience with a CRM system

Work Rights

Not specified

Tailored Resume

Cover Letter