Administrative Assistant, Penn State College Of Medicine

Penn State College Of Medicine

Hershey, Pennsylvania, United States
Base: $38,300.00 - $61,000.00; bonus/equity: not s...
Hybrid
Support senior-level executives in fast-paced environment
Manage complex calendars and travel arrangements
Experience with crm or fundraising databases
Penn State College of Medicine is seeking an Administrative Assistant to support its Division of Development and Alumni Relations. The role involves providing executive-level administrative support, coordinating meetings and events, managing communications, and assisting with donor management, requiring strong organizational and interpersonal skills

Job Summary

  • This position plays a critical role in supporting the administrative functions for two Executive Directors within the Division of Development and Alumni Relations at Penn State College of Medicine.
  • The successful candidate will manage executive calendars, coordinate complex events, and provide direct support to major gift officers and fundraising teams.
  • Penn State offers a competitive benefits package including comprehensive medical coverage, robust retirement plans, and a generous 75% tuition discount for employees and eligible family members.

Matching Summary

Match Score: 85

Penn State College of Medicine is seeking an Administrative Assistant to support its Division of Development and Alumni Relations. The role involves providing executive-level administrative support, coordinating meetings and events, managing communications, and assisting with donor management, requiring strong organizational and interpersonal skills.

Salary

Base: $38,300.00 - $61,000.00; Bonus/Equity: Not specified; Benefits: Comprehensive medical, dental, vision, retirement plans, paid time off, 75% tuition discount

Skills & Requirements

Must-have

  • Support senior-level executives in fast-paced environment
  • Manage complex calendars and travel arrangements
  • Experience with CRM or fundraising databases
  • Conduct donor research and data analysis
  • Coordinate meetings and event logistics
  • Process budgets and expense reports

Nice-to-have

  • Background in higher education or healthcare
  • Strong written and verbal communication skills
  • Ability to work independently and as part of a team
  • Commitment to professional development and mentoring
  • Experience creating leadership presentations and reports

Key Requirements

  • Associate Degree plus 4+ years experience OR GED plus 2+ years experience
  • Valid driver's license and motor vehicle records check
  • PA State Police Criminal Background Check clearance
  • PA Child Abuse History Clearance Form
  • Federal (FBI) Fingerprint Criminal Background Check
  • Authorized to work in the U.S. without sponsorship

Work Rights

Must be authorized to work in the U.S.

Tailored Resume

Cover Letter