Transformation Office Administrator

Hiscox

Lisbon, Portugal
Hybrid
Transformation office support
Scheduling and logistics coordination
Minute-taking and action tracking
This role provides the operational backbone that ensures smooth operations for the Transformation Office, supporting strategic change initiatives

Job Summary

  • This role provides the operational backbone that ensures smooth operations for the Transformation Office, supporting strategic change initiatives.
  • Key responsibilities include end-to-end scheduling for forums, preparing and running meetings, producing clear materials, and coordinating events.
  • Success is measured by on-time delivery of meeting packs, action and decision hygiene, stakeholder satisfaction, data integrity, and smooth event execution.

Matching Summary

This role provides the operational backbone that ensures smooth operations for the Transformation Office, supporting strategic change initiatives.

Skills & Requirements

Must-have

  • Transformation Office support
  • Scheduling and logistics coordination
  • Minute-taking and action tracking
  • Producing clear, accurate materials
  • Fluent English (C1 level)
  • MS Office proficiency

Nice-to-have

  • PMO tooling familiarity
  • Supporting large-scale transformation
  • Shared services environment experience

Key Requirements

  • 3+ years administrative or PMO support experience
  • Proven mastery of Outlook/Teams scheduling
  • Proficiency in Word, PowerPoint, and Excel
  • Right to work in Portugal

Work Rights

Right to work in Portugal

Tailored Resume

Cover Letter