Ferring Pharmaceuticals is seeking an Office Manager for their Portugal location, dedicated to ensuring efficient daily operations within a fully onsite environment. The role involves managing office processes, vendor relationships, and supporting senior management, emphasizing collaboration and innovation in a company focused on improving lives through scientific advances
Job Summary
Ensure that daily office operations run smoothly, efficiently and in full alignment with our business needs.
Manage office processes, facilities, suppliers and administrative workflows, ensuring a high‑quality service to employees and visitors.
Support Senior Management in regular administrative tasks with a high degree of autonomy.
Matching Summary
Match Score: 85
Ferring Pharmaceuticals is seeking an Office Manager for their Portugal location, dedicated to ensuring efficient daily operations within a fully onsite environment. The role involves managing office processes, vendor relationships, and supporting senior management, emphasizing collaboration and innovation in a company focused on improving lives through scientific advances.
Skills & Requirements
Must-have
Office supplies and inventory management
Office contracts and internal communication
Daily cleaning and maintenance oversight
Space planning and visitor management
Managing office and facilities suppliers
Company car fleet management
Managing office and facilities budget
Organizing travel arrangements and events
General documentation and mail handling
Supporting employee onboarding and offboarding
Nice-to-have
Digital collaboration tools proficiency
Canva and AI tools usage
Photo and video editing skills
Travel and procurement systems knowledge
Customer orientation and relationship building
Proactive and solution-oriented approach
Key Requirements
3-5 years of experience in a similar role
Strong administrative and organizational skills
Problem-solving mindset and sound decision-making
Ability to prioritize and work effectively with diverse groups
Strong communication skills
Proficient English for daily operations
Solid knowledge of Microsoft Office (Outlook, SharePoint, Teams, Excel, PowerPoint)