Executive Secretary

39med

Hybrid
Executive secretarial role for senior leaders
Business trip arrangement and logistics
Coordinating leadership team meetings
The Executive Secretary position at 39med is a hybrid role focused on providing high-level administrative support to senior executives, including the Managing Director and Directors of Human Resources and Finance. The candidate will be responsible for managing schedules, coordinating meetings, handling logistics for business trips, and supporting budget management and project tasks

Job Summary

  • Perform daily secretarial supports to HK/MC/TW Cluster Managing Director, Human Resources Director, and Finance Director.
  • Coordinate meetings for Leadership Team and Executives, manage business trips, and support key stakeholders with expense and budget management.
  • Act as Center of Expertise for ADM Associates, providing job orientation, coaching, and leading process optimization.

Matching Summary

Match Score: 85

The Executive Secretary position at 39med is a hybrid role focused on providing high-level administrative support to senior executives, including the Managing Director and Directors of Human Resources and Finance. The candidate will be responsible for managing schedules, coordinating meetings, handling logistics for business trips, and supporting budget management and project tasks.

Skills & Requirements

Must-have

  • Executive secretarial role for senior leaders
  • Business trip arrangement and logistics
  • Coordinating leadership team meetings
  • Expense and budget management
  • Contracting, invoice, PO monitoring
  • MS Office, SharePoint, MS Teams

Nice-to-have

  • Experience with expats
  • Familiarity with analytical tools
  • Experience with Veeva, Concur, SAP

Key Requirements

  • 8 year and above of experience
  • Good command of English
  • Excellent communication skills
  • Agility in multi-task management
  • Advanced skill set using MS Office

Work Rights

Not specified

Tailored Resume

Cover Letter