Administrative Coordinator - Clinical Trials Unit

Pennington Biomedical Research Center

Baton Rouge, Louisiana, US
Manage calendars and schedule meetings
Prepare agendas and meeting minutes
Maintain credentialing records
The Administrative Coordinator will provide comprehensive clerical and administrative support to CTU leadership and research physicians by managing calendars, scheduling meetings, preparing correspondence, and assisting with daily operational needs to ensure efficient workflow within the unit

Job Summary

  • The Administrative Coordinator will provide comprehensive clerical and administrative support to CTU leadership and research physicians by managing calendars, scheduling meetings, preparing correspondence, and assisting with daily operational needs to ensure efficient workflow within the unit.
  • This position will support and coordinate medical staff committee functions by organizing meeting logistics, preparing agendas and supporting materials, recording and distributing meeting minutes, tracking action items, and ensuring timely follow-up on committee decisions and deliverables.
  • Pennington Biomedical Research Center offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Matching Summary

The Administrative Coordinator will provide comprehensive clerical and administrative support to CTU leadership and research physicians by managing calendars, scheduling meetings, preparing correspondence, and assisting with daily operational needs to ensure efficient workflow within the unit.

Skills & Requirements

Must-have

  • Manage calendars and schedule meetings
  • Prepare agendas and meeting minutes
  • Maintain credentialing records
  • System administrator for databases
  • Coordinate travel arrangements and expense reports
  • Develop physician on-call schedule
  • Maintain office and clinical supply inventory

Nice-to-have

  • Interest in clinical research
  • Customer service mindset
  • Willingness to take initiative
  • Flexibility and attention to detail

Key Requirements

  • Bachelor’s degree preferred
  • 2 years of administrative experience
  • Strong organizational and time management skills
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite
  • High attention to detail and accuracy
  • Ability to handle confidential information
  • Strong interpersonal skills

Work Rights

Not specified

Tailored Resume

Cover Letter