Administrative Associate: Global Technology Office, It

Vanguard

Hybrid
Manage complex calendar
High-volume communication handling
Executive presence
Vanguard is seeking an Administrative Associate for its Global Technology Office in a hybrid role. The position requires strong organizational skills and the ability to manage multiple priorities while demonstrating professionalism in communication with senior leaders and stakeholders

Job Summary

  • You’ll be the operational heartbeat for the Head of the Global Technology Office in the Information Technology division—bringing calm, clarity, and confidence to a fast-moving environment.
  • Own a complex, ever-changing calendar —proactively prioritizing, rearranging, and rescheduling meetings with strong rationale and excellent judgment.
  • Stakeholders experience you as polished, responsive, and trustworthy—someone who can be relied on to handle sensitive information with discretion.

Matching Summary

Match Score: 85

Vanguard is seeking an Administrative Associate for its Global Technology Office in a hybrid role. The position requires strong organizational skills and the ability to manage multiple priorities while demonstrating professionalism in communication with senior leaders and stakeholders.

Skills & Requirements

Must-have

  • Manage complex calendar
  • High-volume communication handling
  • Executive presence
  • Attention to detail
  • Coordinate travel arrangements
  • Support office operations

Nice-to-have

  • Anticipates needs
  • Service mindset
  • Proactive ownership
  • Judgment and discretion
  • Polished and confident communication

Key Requirements

  • High school diploma or equivalent
  • Demonstrated ability to manage multiple priorities
  • Professional communication skills
  • Working knowledge of Microsoft Office

Work Rights

Not specified

Tailored Resume

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