Special Assistant & Project Manager

Mentis

Oakland, California, United States
Base: $66,345.00 - $93,712.50; bonus/equity: not s...
Not specified (considering the nature of the duties, it is likely to be hybrid or onsite).
5-7 years administrative experience
Manage multiple complex calendars
Budget tracking and expense reconciliation
The Special Assistant & Project Manager position at Mentis in Oakland requires a highly organized individual to provide administrative support to senior leaders, coordinate special projects, and manage complex calendars. Candidates should have extensive experience in administrative roles, particularly within an academic setting, and demonstrate proficiency in financial management and project coordination

Job Summary

  • This role serves as a critical partner to multiple senior administrators by managing complex operations and facilitating effective leadership within the Oakland campus organization.
  • The position requires advanced skills in financial management, including budget tracking, invoice processing, and ensuring compliance with university policies.
  • Candidates must demonstrate exceptional organizational abilities to coordinate strategic initiatives, special events, and high-level meetings while maintaining strict confidentiality.

Matching Summary

Match Score: 85

The Special Assistant & Project Manager position at Mentis in Oakland requires a highly organized individual to provide administrative support to senior leaders, coordinate special projects, and manage complex calendars. Candidates should have extensive experience in administrative roles, particularly within an academic setting, and demonstrate proficiency in financial management and project coordination.

Salary

Base: $66,345.00 - $93,712.50; Bonus/Equity: Not specified; Benefits: Medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement, commuting & transportation

Skills & Requirements

Must-have

  • 5-7 years administrative experience
  • Manage multiple complex calendars
  • Budget tracking and expense reconciliation
  • Microsoft Office Suite proficiency
  • Confidential information handling

Nice-to-have

  • Experience in academic or university setting
  • Project management software familiarity
  • Canva and Mailchimp knowledge
  • Diplomacy and tact in communication
  • Flexible availability for evenings/weekends

Key Requirements

  • Bachelor's degree required
  • 5-7 years progressively responsible administrative experience
  • Experience supporting multiple senior administrators simultaneously
  • Prior experience in an academic or university setting preferred

Work Rights

Not specified

Tailored Resume

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