Office Administrator- School of Chemical Sciences

University of Illinois Urbana-Champaign

Urbana, IL, United States
Base: $50,000 - $55,000; bonus/equity: not specifi...
On-site (with potential for hybrid options after initial training)
Manage complex executive calendars
Draft correspondence and reports
Coordinate departmental events
The University of Illinois Urbana-Champaign is seeking an Office Administrator for the School of Chemical Sciences to provide high-level administrative support to the leadership team. The role involves managing correspondence, scheduling, event planning, and supporting various administrative functions while ensuring effective communication across departments

Job Summary

  • This position provides high-level support to the Director of the School of Chemical Sciences and serves as the primary liaison between leadership and departments.
  • The role involves independently managing complex appointment scheduling, coordinating large-scale events like distinguished lectures, and handling travel logistics for the leadership team.
  • Candidates must demonstrate strong judgment in maintaining confidentiality while processing sensitive documents related to faculty recruitment, promotions, and awards.

Matching Summary

Match Score: 85

The University of Illinois Urbana-Champaign is seeking an Office Administrator for the School of Chemical Sciences to provide high-level administrative support to the leadership team. The role involves managing correspondence, scheduling, event planning, and supporting various administrative functions while ensuring effective communication across departments.

Salary

Base: $50,000 - $55,000; Bonus/Equity: Not specified; Benefits: Not specified

Skills & Requirements

Must-have

  • Manage complex executive calendars
  • Draft correspondence and reports
  • Coordinate departmental events
  • Process travel and reimbursements
  • Maintain confidential records

Nice-to-have

  • Knowledge of UIUC policies and procedures
  • Experience with faculty recruitment processes
  • Strong interpersonal skills with diverse groups
  • Ability to work independently with minimal direction
  • Commitment to creating an inclusive environment

Key Requirements

  • High school diploma or equivalent
  • 4 years experience at third level OR 2 years at fourth level
  • US citizenship or permanent resident status required (no sponsorship)

Work Rights

Must have US work authorization

Tailored Resume

Cover Letter