This vital role is responsible for providing comprehensive administrative support to at least three of the GTS leadership team members and to back up the Executive Assistant to the Chief Information Officer, ensuring the efficient and smooth operation of daily activities
Job Summary
This vital role is responsible for providing comprehensive administrative support to at least three of the GTS leadership team members and to back up the Executive Assistant to the Chief Information Officer, ensuring the efficient and smooth operation of daily activities.
Key Accountabilities include GTS Office Support & Document Preparation, Calendar & Schedule Management, Meeting Coordination, Travel & Expenses, Communication Management, Office Operations Support, Event Management, Budget Support, Team Collaboration, and Ad-Hoc Duties.
The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets.
Matching Summary
This vital role is responsible for providing comprehensive administrative support to at least three of the GTS leadership team members and to back up the Executive Assistant to the Chief Information Officer, ensuring the efficient and smooth operation of daily activities.
Salary
Base: 60,000/year - 70,000/year CAD; Bonus/Equity: Not specified; Benefits: Not specified
Skills & Requirements
Must-have
Prepare and edit GTS documents
Manage complex calendars and schedules
Coordinate meetings and track action items
Coordinate domestic and international travel
Manage email correspondence and inquiries
Support office operations and onboarding
End-to-end event management for team functions
Nice-to-have
Google Suite proficiency
Proactive problem solver
Maintain strict confidentiality
Professional presence and presentation
Key Requirements
Minimum of three (3) years of experience
College diploma in administrative studies
Exceptional written and verbal communication skills
Highly resourceful and proactive problem solver
Proven ability to manage time and prioritize tasks
Flexibility and adaptability to changing priorities