Medical Coordinator - 18 Months Fix-term Contract

AstraZeneca

Warsaw, Poland
Hybrid (3 days from the office per week)
Calendar management
Meeting and event management
Travel arrangements and expense reports
AstraZeneca is seeking a Medical Coordinator for an 18-month fixed-term contract in Warsaw, Poland, to provide comprehensive administrative support within the medical department. The role involves managing calendars, organizing meetings and travel, and supporting departmental activities, all while fostering a collaborative and dynamic work environment

Job Summary

  • The Medical Coordinator will be responsible for full administrative support including calendar management, meetings/event management, departmental activities, booking and arranging meetings, maintain documentation, establishing systems, purchasing support, following up budgets and reporting, handling expenses and travel.
  • Proficiency with Outlook is required to manage busy calendars, schedule meetings, conference calls, and special events, exercising discretion as to priority and decision-making responsibility.
  • AstraZeneca embraces diversity and equality of opportunity and is committed to building an inclusive and diverse team representing all backgrounds.

Matching Summary

Match Score: 85

AstraZeneca is seeking a Medical Coordinator for an 18-month fixed-term contract in Warsaw, Poland, to provide comprehensive administrative support within the medical department. The role involves managing calendars, organizing meetings and travel, and supporting departmental activities, all while fostering a collaborative and dynamic work environment.

Skills & Requirements

Must-have

  • Calendar management
  • Meeting and event management
  • Travel arrangements and expense reports
  • Vendor interaction for scheduling
  • Financial administration support
  • Advanced Microsoft Office Suite proficiency

Nice-to-have

  • Experience in a medical department
  • Ability to work autonomously
  • Tact, persuasion, and negotiation skills
  • Adaptability to changing needs

Key Requirements

  • Experience as administrative support
  • Strong writing and communication skills
  • Ability to interact confidently with executives/employees
  • Demonstrated ability to effectively work in a global environment
  • Able to prioritize time sensitive assignments
  • Able to work autonomously and collaborate effectively
  • Advanced proficiency in Microsoft Word, Excel, PowerPoint, Project and Outlook
  • Flexible to adapt to ever-changing needs and deadlines
  • Able to effectively multitask in a dynamic environment
  • Maintain confidentiality and discretion
  • Able to demonstrate tact, persuasion and/or negotiation

Work Rights

Not specified

Tailored Resume

Cover Letter