Executive And Personal Assistant To Support Ceo Of Renowned Finance Firm In Midtown (5x A Week In Office) Category Location New York, New York

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New York, New York, USA
Base: $250k–$300k; bonus/equity: generous discreti...
On-site
Highly polished and detail-oriented
Fast-paced, intellectually rigorous environment
Precision, discretion, and anticipatory thinking
This role operates as the second seat in a two-Executive Assistant partnership, working closely alongside the lead EA to manage the behind-the-scenes operations that enable the Founder/CEO to operate at the highest level

Job Summary

  • This role operates as the second seat in a two-Executive Assistant partnership, working closely alongside the lead EA to manage the behind-the-scenes operations that enable the Founder/CEO to operate at the highest level.
  • The role requires close collaboration with the lead Executive Assistant, ensuring seamless coverage, shared prioritization, and continuity across all aspects of executive support.
  • The position is based in-office five days per week in Midtown Manhattan, with flexibility required outside of standard hours based on executive needs.

Matching Summary

This role operates as the second seat in a two-Executive Assistant partnership, working closely alongside the lead EA to manage the behind-the-scenes operations that enable the Founder/CEO to operate at the highest level.

Salary

Base: $250K–$300K; Bonus/Equity: generous discretionary bonus; Benefits: 100% covered health, dental, and vision + 401(k) with 4% match + unlimited PTO + additional comprehensive benefits

Skills & Requirements

Must-have

  • Highly polished and detail-oriented
  • Fast-paced, intellectually rigorous environment
  • Precision, discretion, and anticipatory thinking
  • Flawless execution and high ownership
  • Seamless coverage and continuity
  • Handle highly confidential information
  • Extensive domestic and international travel coordination
  • Prepare detailed travel itineraries and briefing materials
  • Coordinate logistics for board and investor meetings
  • Process expenses and manage administrative financial tasks
  • Maintain organized systems for files and documentation
  • Partner with internal teams on cross-functional initiatives
  • Provide full coverage when lead EA is unavailable
  • Support ad hoc projects and process improvements
  • Advanced proficiency in Microsoft Office Suite

Nice-to-have

  • Thrives in complexity
  • Operates with a high degree of ownership
  • Acts as a true extension of leadership
  • Professional presence and confidence
  • Willingness to maintain flexibility in hours
  • Proactive, resourceful, and solutions-oriented

Key Requirements

  • 5+ years of experience supporting C-level executives
  • Experience in financial services or professional services
  • Demonstrated experience managing complex calendars and travel
  • Proven ability to handle confidential information with discretion
  • Strong decision-making skills and ability to operate independently
  • Excellent written and verbal communication skills
  • Ability to remain calm under pressure and adapt quickly
  • Collaborative team player comfortable in a two-EA partnership

Work Rights

Not specified

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