Executive Assistant

Ford Foundation

New York, USA
Base: $100,000; bonus/equity: not specified; benef...
Remote
Manage heavy scheduling and calendar management
Coordinate domestic and international travel
Facilitate daily planning and processes
The Ford Foundation seeks two Executive Assistants to provide high-level strategic administrative support to two members of the Executive Leadership Team

Job Summary

  • The Ford Foundation seeks two Executive Assistants to provide high-level strategic administrative support to two members of the Executive Leadership Team.
  • Responsibilities include managing heavy scheduling, coordinating travel, facilitating daily planning, and tracking budget and expenses.
  • The role requires exceptional organizational and time management skills, proficiency in GSuite and Microsoft Office, and the ability to handle confidential information with discretion.

Matching Summary

The Ford Foundation seeks two Executive Assistants to provide high-level strategic administrative support to two members of the Executive Leadership Team.

Salary

Base: $100,000; Bonus/Equity: Not specified; Benefits: Comprehensive benefits package

Skills & Requirements

Must-have

  • Manage heavy scheduling and calendar management
  • Coordinate domestic and international travel
  • Facilitate daily planning and processes
  • Track budget and expense information
  • Prepare reports for meetings and conferences
  • Manage and respond to inquiries
  • Maintain appropriate operational records

Nice-to-have

  • Act as a liaison, guide, or advisor
  • Develop deep understanding of Foundation operations
  • Coordinate within EA cohort for knowledge sharing
  • Personal qualities of humility and self-reflection

Key Requirements

  • College degree plus minimum three years of work experience or equivalent
  • Ability to manage complex calendars, tasks, and projects
  • Experience managing administrative processes in a complex, fast-paced environment
  • Proficiency in GSuite, Microsoft Office, and workflow management tools
  • Proficiency in information management systems and online databases
  • Ability to self-manage and prioritize work assignments
  • Strong written and verbal communication skills

Work Rights

Legally authorized to work in the United States

Tailored Resume

Cover Letter