Receptionist

Syneos Health

Gurugram, India
On-site
Answering incoming telephone calls
Greeting visitors and directing them
Ensuring visitors sign in and are escorted
Responsible for all facets of incoming calls and visitors to the office including directing calls to correct employee/department, taking messages, updating the telephone directory, the internal site, and Outlook directory for respective office, and Ensuring visitors to the office have appropriate visitors badge and coordinated escort following company SOPs

Job Summary

  • Responsible for all facets of incoming calls and visitors to the office including directing calls to correct employee/department, taking messages, updating the telephone directory, the internal site, and Outlook directory for respective office, and Ensuring visitors to the office have appropriate visitors badge and coordinated escort following company SOPs.
  • Overseeing conference room scheduling and prepares conference rooms for meetings, assisting with client related meeting set up, and assisting visitors and staff with taxi and hotel bookings.
  • Assisting with the office’s emergency response to fire and security alarms by calling building management, emergency personnel, escorting visitors in building evacuations, etc., as necessary.

Matching Summary

Responsible for all facets of incoming calls and visitors to the office including directing calls to correct employee/department, taking messages, updating the telephone directory, the internal site, and Outlook directory for respective office, and Ensuring visitors to the office have appropriate visitors badge and coordinated escort following company SOPs.

Skills & Requirements

Must-have

  • Answering incoming telephone calls
  • Greeting visitors and directing them
  • Ensuring visitors sign in and are escorted
  • Sorting and delivering incoming mail and faxes
  • Preparing outgoing shipments as necessary
  • Operating office equipment (copier, fax, postage machine)

Nice-to-have

  • Collaborative and committed team environment
  • Passionate about developing people
  • Inclusive culture where you can be yourself
  • Shaping the future of healthcare

Key Requirements

  • High school education or equivalent
  • Nominal receptionist experience
  • Strong computer skills in Microsoft Office Suite (Word, Excel) and Outlook
  • Strong verbal, written, interpersonal and team-oriented skills
  • Professional presence and ability to interact with all levels of employees
  • Ability to organize and prioritize work to meet deadlines
  • Strong customer services skills
  • Ability to maintain confidentiality

Work Rights

Not specified

Tailored Resume

Cover Letter