Administrative Assistant (part-time)

EMBL (European Molecular Biology Laboratory)

Heidelberg, Germany
Grade 3 or 4; depending on qualifications + experi...
Fully remote
Organizational and administrative functions
Coordinating travel arrangements
Preparing correspondence
As an Administrative Assistant within the Core Facilities and Scientific Services Unit, you will work closely with the Unit Administrator and other colleagues to support the department’s organisational and administrative functions

Job Summary

  • As an Administrative Assistant within the Core Facilities and Scientific Services Unit, you will work closely with the Unit Administrator and other colleagues to support the department’s organisational and administrative functions.
  • EMBL is curiosity-driven, community-oriented and international, committed to creating an inclusive and flexible culture.
  • Enjoy lots of benefits including financial incentives, flexible working arrangements, private medical insurance, generous time off, campus life, and family benefits.

Matching Summary

As an Administrative Assistant within the Core Facilities and Scientific Services Unit, you will work closely with the Unit Administrator and other colleagues to support the department’s organisational and administrative functions.

Salary

Grade 3 or 4; depending on qualifications and experience; Benefits: Salary free of income tax, monthly family and child allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances, Private medical insurance, 30 days annual leave

Skills & Requirements

Must-have

  • Organizational and administrative functions
  • Coordinating travel arrangements
  • Preparing correspondence
  • Managing credit card reconciliations
  • Sorting and distributing communications
  • Supporting visiting scientists
  • Planning and coordination of meetings

Nice-to-have

  • Service-oriented mindset
  • Strong organizational abilities
  • Sound judgment
  • Multicultural environment
  • Proactive, independent, responsible working style
  • Team-oriented approach

Key Requirements

  • Relevant education, training, and professional experience
  • Fluency in written and spoken English
  • Good working knowledge of German
  • Strong IT skills, including proficiency in standard office software

Work Rights

Not specified

Tailored Resume

Cover Letter