Executive Secretary

Sofitel Sydney Wentworth

South Jakarta, Indonesia
On-site
Manage general manager's diary
Screen telephone calls, appointments, mails and emails
Take minutes at executive committee meeting
Manage the General Manager’s diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings

Job Summary

  • Manage the General Manager’s diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings.
  • Prepare monthly financial data reports and maintain confidentiality of sensitive matters/issues.
  • Maintain and update Executive Committee and Department Heads’ personal files and leave records.

Matching Summary

Manage the General Manager’s diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings.

Skills & Requirements

Must-have

  • Manage General Manager's diary
  • Screen telephone calls, appointments, mails and emails
  • Take minutes at Executive Committee Meeting
  • Coordinate with various departments
  • Prepare and manage correspondences
  • Attend to residents/patrons’ special requests or complaints

Nice-to-have

  • Maintain high level of professionalism
  • Project positive image of the organization
  • Maintain high standard of personal appearance and hygiene

Key Requirements

  • Diploma education
  • Minimum 8 years of secretarial experience
  • At least 5 years serving senior management level
  • Excellent English language proficiency
  • Good working knowledge of MS Excel, Word, & PowerPoint
  • Only open to Indonesians

Work Rights

Must be Indonesian citizen

Tailored Resume

Cover Letter