Administrative Assistant - Materials Research Institute

Safe Tsystem

University Park, Pennsylvania, USA
Base: $38,300.00 - $55,500.00; bonus/equity: not s...
On-site
Servicenow and simba financial request initiation
Microsoft 365 proficiency
Calendar and task management
The Materials Research Institute at Penn State University is seeking an Administrative Assistant to support both financial operations and administrative tasks. The role requires strong organizational skills and proficiency with Microsoft 365, and it is designed for candidates with at least two years of relevant experience

Job Summary

  • This position provides shared administrative and financial operations support within the Materials Research Institute, split 50% financial request initiation and coordination and 50% center administrative support for the Center for Living Multifunctional Materials Systems (LiMC2).
  • Key responsibilities include serving as an initiator for financial requests via ServiceNow for processing in SIMBA, preparing and submitting purchase and payment requests, and coordinating with leadership to ensure accuracy and compliance.
  • The role also involves providing general administrative support for LiMC2, including calendaring, communications, website updates, and assisting with research project coordination and event support.

Matching Summary

Match Score: 85

The Materials Research Institute at Penn State University is seeking an Administrative Assistant to support both financial operations and administrative tasks. The role requires strong organizational skills and proficiency with Microsoft 365, and it is designed for candidates with at least two years of relevant experience.

Salary

Base: $38,300.00 - $55,500.00; Bonus/Equity: Not specified; Benefits: Comprehensive medical, dental, and vision coverage, robust retirement plans, substantial paid time off, 75% tuition discount.

Skills & Requirements

Must-have

  • ServiceNow and SIMBA financial request initiation
  • Microsoft 365 proficiency
  • Calendar and task management
  • Communication with internal and external partners

Nice-to-have

  • Experience supporting research units
  • Familiarity with enterprise systems
  • Project coordination with multiple stakeholders
  • Comfort in a fast-paced research environment

Key Requirements

  • General Equivalency Diploma (GED) or High School (HS)
  • 2+ years of relevant experience
  • Authorization to work in the U.S.

Work Rights

Authorization to work in the U.S.

Tailored Resume

Cover Letter