Assistant(e) De Direction - Coordonnateur/trice Administratif

GE VERNOVA

Manage executive agenda and organize meetings
Prepare and format administrative documents
Handle phone reception and internal/external communications
The Assistant(e) de Direction provides administrative, organizational, and operational support to management to ensure the smooth running of daily activities, the fluidity of internal and external communication, and effective priority management

Job Summary

  • The Assistant(e) de Direction provides administrative, organizational, and operational support to management to ensure the smooth running of daily activities, the fluidity of internal and external communication, and effective priority management.
  • The role is attached to the factory director and involves managing the director's agenda, preparing documents, organizing meetings, and coordinating various administrative tasks.
  • The position requires excellent proficiency in office tools, strong writing skills, impeccable spelling, and proficiency in English, along with strong organizational and communication skills.

Matching Summary

The Assistant(e) de Direction provides administrative, organizational, and operational support to management to ensure the smooth running of daily activities, the fluidity of internal and external communication, and effective priority management.

Skills & Requirements

Must-have

  • Manage executive agenda and organize meetings
  • Prepare and format administrative documents
  • Handle phone reception and internal/external communications
  • Organize meetings, committees, and events
  • Track and update administrative files
  • Manage expense reports and purchase orders
  • Centralize, filter, and prioritize information for management
  • Ensure confidentiality of sensitive information
  • Coordinate cross-functional actions with other departments
  • Improve administrative processes
  • Provide administrative support for HR, purchasing, and project management
  • Support new employee onboarding
  • Manage IT access
  • Track vacation
  • Manage office equipment and stationery
  • Write and disseminate internal communications
  • Prepare communication materials for meetings
  • Act as communication interface between management and teams
  • Manage external communications with clients and partners
  • Ensure consistency and quality of management's messages
  • Follow management's communication calendar
  • Contribute to internal/external event organization and communication
  • Support and organize internal and external visits
  • Excellent proficiency in office suite tools
  • Excellent writing skills and impeccable spelling
  • Proficiency in written and oral communication
  • Ability to prepare meeting materials and summaries
  • Proficiency in filing, organization, and document management
  • Proficiency in English

Nice-to-have

  • Strong organizational skills and priority management
  • Rigor and reliability
  • Discretion and respect for confidentiality
  • Excellent interpersonal skills and communication sense
  • Responsiveness and autonomy
  • Diplomacy and ability to interact with diverse stakeholders
  • Ability to work in a demanding, multi-tasking environment
  • High adaptability
  • Professionalism in managing communication

Key Requirements

  • Bac+2 to Bac+3 in secretarial studies, management, administration, communication, or equivalent
  • Minimum 5 years of experience in a similar executive assistant or management assistant role

Work Rights

Not specified

Tailored Resume

Cover Letter