Centre Administrative Officer – Dark Matter Particle Physics

jobs.unimelb.edu.au

Melbourne, Victoria, Australia
Uom 5 - $86,943 - $99,864 py; benefits: 17% super,...
Executive support
Diary and email management
Travel arrangements
Provide high-quality executive support to the Centre Director and COO, managing diaries, correspondence, travel and confidential documentation

Job Summary

  • Provide high-quality executive support to the Centre Director and COO, managing diaries, correspondence, travel and confidential documentation.
  • Process reimbursements, reconcile credit card expenditure and support administration of internal funding schemes.
  • We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including: Build future financial security with 17% superannuation.

Matching Summary

Provide high-quality executive support to the Centre Director and COO, managing diaries, correspondence, travel and confidential documentation.

Salary

UOM 5 - $86,943 - $99,864 p.a.; Benefits: 17% superannuation, salary packaging, health and wellbeing programs, discounted services, professional development opportunities

Skills & Requirements

Must-have

  • Executive support
  • Diary and email management
  • Travel arrangements
  • Confidential documentation handling
  • Finance processing
  • Event and committee coordination
  • Stakeholder engagement

Nice-to-have

  • Professionalism and discretion
  • Strong interpersonal skills
  • Backup administrative assistance
  • Inclusive and fair workplace
  • Flexible work arrangements

Key Requirements

  • Confident minute taker
  • Strong written communication
  • Attention to detail
  • Experience with finance systems
  • Purchasing cards and expense reconciliation
  • Solid event coordination skills
  • Ability to manage competing priorities
  • Proficient with Microsoft Office and SharePoint
  • Comfortable managing group inboxes
  • Current valid work rights for Australia
  • Working with Children Check required

Work Rights

Must have current valid work rights for Australia

Tailored Resume

Cover Letter