Special Assistant & Project Coordinator

burnes.northeastern.edu

Base: $60,315.00 - $85,192.50; bonus/equity: not s...
Not specified (assumed to be hybrid considering typical university settings).
Executive administrative support
Calendar management
High-level meeting coordination
The Defense Industrial Base Institute is seeking a Special Assistant & Project Coordinator responsible for supporting the Founding Director and Director of Executive Operations. The role entails administrative support, project coordination, and effective communication with internal and external stakeholders, requiring strong organizational skills and a proactive approach

Job Summary

  • Serve as the primary point of contact for the Founding Director and Director, Executive Operations and Special Projects, acting as a liaison between them and leadership, external partners, and stakeholders.
  • Develop effective systems for managing administrative needs, providing planning and oversight to ensure time is utilized effectively to advance institute priorities.
  • Perform a wide variety of organizational and administrative support including drafting correspondence, preparing presentations, events management, and managing high visibility projects.

Matching Summary

Match Score: 85

The Defense Industrial Base Institute is seeking a Special Assistant & Project Coordinator responsible for supporting the Founding Director and Director of Executive Operations. The role entails administrative support, project coordination, and effective communication with internal and external stakeholders, requiring strong organizational skills and a proactive approach.

Salary

Base: $60,315.00 - $85,192.50; Bonus/Equity: Not specified; Benefits: Medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement, commuting & transportation

Skills & Requirements

Must-have

  • Executive administrative support
  • Calendar management
  • High-level meeting coordination
  • Drafting correspondence
  • Presentation preparation
  • Events management
  • Microsoft Suite proficiency

Nice-to-have

  • Dynamic professional
  • Anticipates problems
  • Independent judgment
  • Discretion and good judgment
  • Fast-paced environment appreciation

Key Requirements

  • Bachelor's degree required
  • Minimum 5 years administrative experience
  • Executive setting experience preferred
  • Strong organizational skills
  • Strong communication skills (oral and written)
  • Strong interpersonal skills
  • High level of attention to detail
  • Ability to complete projects under tight deadlines
  • Ability to work with confidential information
  • Ability to prioritize tasks and demands
  • Ability to work and make decisions independently

Work Rights

Not specified

Tailored Resume

Cover Letter