Executive Assistant - Directorate Management Level (reserve List)

ESACC

Noordwijk, Netherlands
On-site
Administrative and document workflows compliance
Coordination of management and decision-making meetings
Secretariat support to committees and senior management
This Reserve list recruitment process aims to pre-assess and pre-approve candidates for Executive Assistant – Directorate Management Level positions, positioning them for fast-tracked recruitment over the next 24 months

Job Summary

  • This Reserve list recruitment process aims to pre-assess and pre-approve candidates for Executive Assistant – Directorate Management Level positions, positioning them for fast-tracked recruitment over the next 24 months.
  • Selected candidates will provide administrative, organizational, and management assistance to Directorate Management Teams or Committee Secretariats, ensuring compliance with Agency rules and safeguarding operational continuity.
  • The role involves ensuring compliant preparation and follow-up of meetings, overseeing document circulation, managing communication, maintaining documentation systems, and interfacing with internal and external stakeholders.

Matching Summary

This Reserve list recruitment process aims to pre-assess and pre-approve candidates for Executive Assistant – Directorate Management Level positions, positioning them for fast-tracked recruitment over the next 24 months.

Skills & Requirements

Must-have

  • Administrative and document workflows compliance
  • Coordination of management and decision-making meetings
  • Secretariat support to committees and senior management
  • Proficiency in Office software and ERP systems
  • Drafting clear and accurate correspondence
  • Managing complex activities within function scope

Nice-to-have

  • Solid knowledge of Agency's activities
  • Apply protocol principles and professional conduct
  • Exercise sound judgement and discretion
  • Knowledge of another Member State language

Key Requirements

  • Minimum of 4 years of relevant professional experience
  • Secondary education qualification (EQF level 4) plus specialized studies
  • High level of accuracy and attention to detail

Work Rights

Not specified

Tailored Resume

Cover Letter