Executive Assistant & Corporate Administration, Gm Office

BAXTER HEALTHCARE PTY AUS

Tokyo, Japan
On-site
Manage gm's scheduling and calendar
Draft communications on behalf of gm
Organize and prepare for meetings
Baxter Healthcare is seeking an Executive Assistant for their General Manager's office in Tokyo, Japan. The role involves managing schedules, communications, corporate administration, and internal communications, requiring strong organizational, communication, and technical skills

Job Summary

  • At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life.
  • Manage the GM’s scheduling and calendar, draft communications, organize meetings, and arrange travel.
  • Oversee corporate administration, handle invoice processing, and coordinate internal newsletter production.

Matching Summary

Match Score: 85

Baxter Healthcare is seeking an Executive Assistant for their General Manager's office in Tokyo, Japan. The role involves managing schedules, communications, corporate administration, and internal communications, requiring strong organizational, communication, and technical skills.

Skills & Requirements

Must-have

  • Manage GM's scheduling and calendar
  • Draft communications on behalf of GM
  • Organize and prepare for meetings
  • Arrange domestic and international travel
  • Invoice processing and payment procedures
  • Coordinate internal newsletter production
  • Proficiency in MS Office Suite
  • Business-level Japanese and English communication

Nice-to-have

  • Support company-wide administrative operations
  • Assist with company-wide events
  • Provide basic IT support coordination
  • Support external communications and PR
  • Assist with website content updates

Key Requirements

  • 5+ years of experience as an Executive Assistant
  • Experience in a subsidiary of a global company
  • Strong background in corporate administration
  • Familiarity with systems like Coupa, Concur, Workday
  • Ability to multitask and prioritize effectively
  • Strong time-management and organizational skills

Work Rights

Not specified

Tailored Resume

Cover Letter