Administrative Associate: Global Technology Office, It

VANGUARD AUSTRALIA

Hybrid
Manage complex calendar
Handle high-volume communications
Coordinate domestic + global travel
Vanguard Australia is seeking an Administrative Associate for its Global Technology Office, primarily responsible for managing the calendar and communications of the Head of the department. The role requires strong organizational and communication skills, as well as the ability to prioritize effectively in a fast-paced environment

Job Summary

  • You’ll be the operational heartbeat for the Head of the Global Technology Office in the Information Technology division—bringing calm, clarity, and confidence to a fast-moving environment.
  • Own a complex, ever-changing calendar —proactively prioritizing, rearranging, and rescheduling meetings with strong rationale and excellent judgment.
  • Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection.

Matching Summary

Match Score: 85

Vanguard Australia is seeking an Administrative Associate for its Global Technology Office, primarily responsible for managing the calendar and communications of the Head of the department. The role requires strong organizational and communication skills, as well as the ability to prioritize effectively in a fast-paced environment.

Skills & Requirements

Must-have

  • manage complex calendar
  • handle high-volume communications
  • coordinate domestic + global travel
  • support office operations
  • professional communication skills

Nice-to-have

  • executive presence
  • service mindset
  • proactive ownership
  • sound judgment
  • discretion

Key Requirements

  • High school diploma (or equivalent)
  • Demonstrated ability to manage multiple priorities
  • Working knowledge of Microsoft Office

Work Rights

Not specified

Tailored Resume

Cover Letter