Screen and prioritize communications on behalf of executive
Prepare agendas, presentations, and briefing materials
The role aims to optimize executive effectiveness and enable informed decision-making by managing operational priorities with efficiency and accuracy
Job Summary
The role aims to optimize executive effectiveness and enable informed decision-making by managing operational priorities with efficiency and accuracy.
Candidates will act as the primary point of contact between the executive and internal/external stakeholders while maintaining the highest level of discretion.
AIA Australia is seeking ambitious people driven to contribute to their mission of helping a billion people live Healthier, Longer, Better Lives by 2030.
Matching Summary
The role aims to optimize executive effectiveness and enable informed decision-making by managing operational priorities with efficiency and accuracy.
Skills & Requirements
Must-have
Manage executive calendar and travel arrangements
Screen and prioritize communications on behalf of executive
Prepare agendas, presentations, and briefing materials
Coordinate meetings including logistics and minutes
Handle confidential information with highest discretion
Draft professional correspondence and executive communications
Track action items and deadlines to ensure timely completion
Nice-to-have
Proactive anticipation of executive needs
Conduct basic research and data analysis
Assist in process improvement initiatives
Support special projects and executive-led programs
Demonstrate ability to work with inspiring leaders
Key Requirements
High-level administrative experience required
Strong organizational and time management skills
Ability to handle sensitive confidential information