Executive Assistant A

University of Pennsylvania

Philadelphia, Pennsylvania, US
$64,500.00 - $77,983.00 annual rate py
On-site
Manage complex meeting and travel schedules
Process reimbursements and payments
Coordinate departmental event planning
The Executive Assistant will manage high-volume and complex meeting and travel schedules, coordinate internal meetings, and act as a liaison with external and internal constituencies

Job Summary

  • The Executive Assistant will manage high-volume and complex meeting and travel schedules, coordinate internal meetings, and act as a liaison with external and internal constituencies.
  • Responsibilities include handling travel reimbursements, processing various non-PO related purchases, and assisting in departmental event planning.
  • The role requires managing multiple projects simultaneously, processing orders for supplies and hardware, and assisting with academic class support and CV management.

Matching Summary

The Executive Assistant will manage high-volume and complex meeting and travel schedules, coordinate internal meetings, and act as a liaison with external and internal constituencies.

Salary

$64,500.00 - $77,983.00 Annual Rate

Skills & Requirements

Must-have

  • Manage complex meeting and travel schedules
  • Process reimbursements and payments
  • Coordinate departmental event planning
  • Process office supplies and hardware orders
  • CV management using Faculty Expertise Database

Nice-to-have

  • Anticipate needs and expectations
  • Strategic thinker and self-starter
  • Build relationships with faculty and staff
  • Maintain confidentiality and discretion

Key Requirements

  • Bachelor's degree or equivalent experience
  • 3-5 years of experience
  • 10+ years supporting senior leadership strongly preferred
  • Advanced proficiency with Microsoft 365, Adobe Acrobat Pro, Zoom, Concur
  • Proficiency with BEN Financials strongly preferred

Work Rights

Not specified

Tailored Resume

Cover Letter