Executive Secretary

Hotel Chadstone Melbourne MGallery

South Jakarta, Indonesia
On-site
Manage gm's diary and appointments
Handle calls, mail, and emails
Take meeting minutes
Manage the General Manager’s diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings

Job Summary

  • Manage the General Manager’s diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings.
  • Maintain systematic up-to-date filing and tracing systems and update various records.
  • Maintain a high level of professionalism and project a positive image of the organization.

Matching Summary

Manage the General Manager’s diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings.

Skills & Requirements

Must-have

  • Manage GM's diary and appointments
  • Handle calls, mail, and emails
  • Take meeting minutes
  • Coordinate inter-departmental communication
  • Prepare travel arrangements
  • Maintain filing systems
  • Ensure office functionality and stationery stock

Nice-to-have

  • Project a positive image
  • Maintain high professionalism
  • Service oriented with an eye for details
  • Self-motivated and energetic
  • Professionally groomed at all times

Key Requirements

  • Minimum 8 years of secretarial experience
  • At least 5 years serving senior management
  • Excellent English proficiency
  • Good working knowledge of MS Office Suite
  • Diploma education

Work Rights

Indonesians only

Tailored Resume

Cover Letter