Executive Assistant & Office Manager

Tacton Systems

Stockholm, Sweden
Hybrid (minimum 3 days a week in the office)
Office management and operations
Executive calendar and travel management
Event planning and coordination
Tacton Systems is seeking an Executive Assistant & Office Manager for their Stockholm office, responsible for ensuring smooth operations and providing support to the executive team. The role requires a proactive problem solver with strong organizational skills and a background in office management or executive support

Job Summary

  • Ensure smooth daily operations and provide high-quality support to the executive team.
  • Manage office operations, including facility maintenance, vendor relationships, and budget responsibility.
  • Plan and execute internal and global company events, and support HR with onboarding coordination.

Matching Summary

Match Score: 85

Tacton Systems is seeking an Executive Assistant & Office Manager for their Stockholm office, responsible for ensuring smooth operations and providing support to the executive team. The role requires a proactive problem solver with strong organizational skills and a background in office management or executive support.

Skills & Requirements

Must-have

  • Office management and operations
  • Executive calendar and travel management
  • Event planning and coordination
  • Vendor relationship management
  • Budget responsibility for office costs
  • Workplace safety compliance

Nice-to-have

  • Proactive problem solver
  • Adaptable in dynamic environments
  • Tech-savvy and resourceful
  • Professional and approachable presence

Key Requirements

  • 5+ years of experience
  • Strong organizational skills
  • Proficiency in Microsoft Office
  • Experience coordinating events
  • Ability to work independently
  • Open to working outside normal hours

Work Rights

Not specified

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