Administrative Assistant

Advanced Compressor Technology (ACT)

Batavia, IL, US
On-site
Process customer invoices and work orders
Update erp system with service data
Prepare and manage service documentation
Advanced Compressor Technology (ACT) is seeking a detail-oriented Administrative Assistant to provide essential support to its manufacturing operations in Batavia, IL. The ideal candidate will have experience in administrative roles, particularly in operations support, and will thrive in a dynamic, fast-paced environment

Job Summary

  • Provide essential administrative and clerical support to the General Manager and Operations Manager, helping ensure smooth day-to-day operations in a fast-paced, precision-driven environment.
  • Process customer invoices and work orders and update the ERP system with service and client account data.
  • Support purchase order processing and vendor communications, and perform additional duties as assigned by management.

Matching Summary

Match Score: 85

Advanced Compressor Technology (ACT) is seeking a detail-oriented Administrative Assistant to provide essential support to its manufacturing operations in Batavia, IL. The ideal candidate will have experience in administrative roles, particularly in operations support, and will thrive in a dynamic, fast-paced environment.

Skills & Requirements

Must-have

  • Process customer invoices and work orders
  • Update ERP system with service data
  • Prepare and manage service documentation
  • Process accounts payable transactions
  • Reconcile vendor statements
  • Support timekeeping and payroll processing
  • Maintain contracts and compliance documentation

Nice-to-have

  • Detail-oriented and precision-driven environment
  • Collaborative mindset and team player
  • Professional customer service demeanor
  • Maintain confidentiality and discretion

Key Requirements

  • Associate's degree or higher preferred
  • 3-5 years of experience in administrative or operations support
  • Proficiency in Microsoft Office Suite
  • Experience with ERP and CRM systems
  • Valid US driver's license

Work Rights

Not specified

Tailored Resume

Cover Letter