Executive Assistant A

University of Pennsylvania

Philadelphia, Pennsylvania, US
Base: $64,500.00 - $77,983.00 annual rate; bonus/e...
Manage high-volume complex meeting schedules
Process travel reimbursements in concur
Advanced proficiency with microsoft 365
The Executive Assistant will support Co-Directors by managing complex schedules, coordinating travel, and acting as a liaison for internal and external constituencies

Job Summary

  • The Executive Assistant will support Co-Directors by managing complex schedules, coordinating travel, and acting as a liaison for internal and external constituencies.
  • This role requires handling financial tasks including travel reimbursements, purchase order processing, and software licensing submissions within specific university systems.
  • Candidates must possess strong organizational skills, attention to detail, and the ability to anticipate needs in a fast-paced academic medical environment.

Matching Summary

The Executive Assistant will support Co-Directors by managing complex schedules, coordinating travel, and acting as a liaison for internal and external constituencies.

Salary

Base: $64,500.00 - $77,983.00 Annual Rate; Bonus/Equity: Not specified; Benefits: Comprehensive healthcare, tuition assistance, retirement plans, flexible spending accounts

Skills & Requirements

Must-have

  • Manage high-volume complex meeting schedules
  • Process travel reimbursements in Concur
  • Advanced proficiency with Microsoft 365
  • Create purchase orders and manage supplies
  • Coordinate departmental event planning

Nice-to-have

  • Experience supporting senior leadership
  • Strategic thinking and self-starter mindset
  • Knowledge of Canvas software
  • Strong interpersonal and diplomatic skills
  • Ability to work independently without direction

Key Requirements

  • Bachelor of Arts or Bachelor of Science degree
  • 3 to 5 years of experience required
  • Ten or more years supporting senior leadership preferred
  • Background check required after conditional offer

Work Rights

Not specified

Tailored Resume

Cover Letter