Executive Assistant

Novartis

Prague, Czech Republic
**
Manage sensitive and confidential matters
Operate autonomously and proactively anticipate needs
Drive digital and ai-enabled ways of working
** Novartis is seeking an experienced Executive Assistant to support the global Talent & Development leadership team in Prague and Ljubljana. The ideal candidate will manage confidential matters, coordinate complex schedules, and leverage technology for operational efficiency in a fast-paced environment. **

Job Summary

  • Provide comprehensive administrative support to Global Heads of Talent & Development, managing complex calendars, global travel, and team events.
  • Oversee financial administration including budget tracking, purchase orders, and invoice handling, while preparing and reviewing communications.
  • The role offers high visibility and close partnership with leadership, ideal for an Executive Assistant who thrives in a fast-paced environment and enjoys influencing outcomes.

Matching Summary

Match Score: 75

** Novartis is seeking an experienced Executive Assistant to support the global Talent & Development leadership team in Prague and Ljubljana. The ideal candidate will manage confidential matters, coordinate complex schedules, and leverage technology for operational efficiency in a fast-paced environment. **

Skills & Requirements

Must-have

  • Manage sensitive and confidential matters
  • Operate autonomously and proactively anticipate needs
  • Drive digital and AI-enabled ways of working
  • AI fluency and digital mindset
  • Manage complex calendars and global travel
  • Oversee financial administration for the team
  • Fluent English (written and verbal)

Nice-to-have

  • Thrives in a fast-paced environment
  • Enjoys influencing outcomes and driving continuous improvement
  • Additional proficiency in German is an advantage
  • Experience with Req-to-Pay, Concur is an advantage

Key Requirements

  • Excellent administrative skills
  • Proven ability to handle strictly confidential information
  • Ability to manage complex and changing schedules
  • Self-motivated, proactive, and resourceful mindset
  • Strong proficiency in Microsoft Office Suite and SharePoint
  • Outstanding organizational and time-management skills

Work Rights

Not specified

Tailored Resume

Cover Letter