Executive Assistant & Workplace Experience Coordinator

Balsambrands

Burlingame, CA, United States
On-site (5 days per week)
Calendar management and scheduling
Office supplies inventory and ordering
Onsite office and facilities support
Balsam Brands is seeking an Executive Assistant & Workplace Experience Coordinator for their Burlingame, CA location. This role entails providing executive support and managing workplace operations, ensuring a vibrant and well-organized environment for the team

Job Summary

  • This role plays a dual role supporting executive leaders while owning the day-to-day workplace, facilities, and team experience for the Burlingame warehouse.
  • Responsibilities include providing administrative and logistical support to executives, managing office operations, coordinating events, and ensuring a welcoming environment for team members.
  • The position requires a proactive, resourceful individual with strong organizational skills and a positive, service-oriented mindset.

Matching Summary

Match Score: 85

Balsam Brands is seeking an Executive Assistant & Workplace Experience Coordinator for their Burlingame, CA location. This role entails providing executive support and managing workplace operations, ensuring a vibrant and well-organized environment for the team.

Skills & Requirements

Must-have

  • Calendar management and scheduling
  • Office supplies inventory and ordering
  • Onsite office and facilities support
  • Event planning and execution
  • Communication and internal support

Nice-to-have

  • Proactive and adaptable
  • Service-oriented mindset
  • High emotional intelligence
  • Comfort in physical environments

Key Requirements

  • 5+ years of experience
  • Proven ability to juggle competing priorities
  • High degree of discretion, professionalism, and integrity
  • Strong written and verbal communication skills
  • Comfort working in hands-on, physical environments
  • Tech-savvy with Microsoft Office, Zoom, Slack
  • Regularly lift and/or move items up to ten pounds
  • Occasionally lift and/or move items up to fifty pounds
  • Valid driver’s license and proof of insurance
  • Access to a dependable personal vehicle

Work Rights

Not specified

Tailored Resume

Cover Letter