Sr. Assoc, Administrative Services

vetshired.us

Rahway, New Jersey, USA
Base: $82,700 - $130,200; bonus/equity: annual bon...
Hybrid
Microsoft office suite
Sharepoint and microsoft teams
Calendar and distribution list management
Provide proactive, high-quality, flexible, and reliable administrative support to the Head of Global Clinical Supply (GCS) and the GCS Organization

Job Summary

  • Provide proactive, high-quality, flexible, and reliable administrative support to the Head of Global Clinical Supply (GCS) and the GCS Organization.
  • Develops and maintains internal Share Points, Microsoft Team Spaces, and Collaboration websites, prepares reports and presentations, and coordinates special projects.
  • This role offers a hybrid work setup with a combination of in-office (3 days) and remote/off-site (2 days) work.

Matching Summary

Provide proactive, high-quality, flexible, and reliable administrative support to the Head of Global Clinical Supply (GCS) and the GCS Organization.

Salary

Base: $82,700 - $130,200; Bonus/Equity: Annual bonus and long-term incentive, if applicable; Benefits: Medical, dental, vision, retirement, 401(k), paid holidays, vacation, sick days

Skills & Requirements

Must-have

  • Microsoft Office Suite
  • SharePoint and Microsoft Teams
  • Calendar and Distribution list management
  • Coordinate local and international travel
  • Process Visa and Passport applications
  • SAP expense reports and purchase orders

Nice-to-have

  • Proactive and resilient
  • Thrive in complexity
  • High attention to detail
  • Continuous learning
  • Event planning and coordination

Key Requirements

  • Minimum 8 years Administrative Assistant experience
  • Minimum 3 years Executive Administrative experience
  • High School Diploma required
  • Advanced computer skills
  • Strong organizational skills
  • Experience scheduling complex travel

Work Rights

US and Puerto Rico Residents Only

Tailored Resume

Cover Letter