Office Manager - 100% Onsite

Ferring Pharmaceuticals

Portugal
100% onsite
Office operations management
Facilities management procedures
Supplier relationship management
Ferring Pharmaceuticals is seeking an Office Manager for their Portugal location, responsible for ensuring smooth daily office operations and administrative workflows. The ideal candidate should possess strong organizational skills and a proactive mindset, with experience in managing office procedures and vendor relationships

Job Summary

  • Ensure daily office operations run smoothly, efficiently, and in alignment with business needs, managing processes, facilities, suppliers, and administrative workflows.
  • Oversee office and facilities management procedures, vendor relationships, fleet management, budget tracking, and travel/event organization.
  • Support employees and visitors with a high degree of autonomy, maintaining documentation, mail distribution, and employee-related administrative tasks.

Matching Summary

Match Score: 85

Ferring Pharmaceuticals is seeking an Office Manager for their Portugal location, responsible for ensuring smooth daily office operations and administrative workflows. The ideal candidate should possess strong organizational skills and a proactive mindset, with experience in managing office procedures and vendor relationships.

Skills & Requirements

Must-have

  • Office operations management
  • Facilities management procedures
  • Supplier relationship management
  • Administrative workflows
  • Space planning and office calendar
  • Mail distribution and expense claims

Nice-to-have

  • Proactive and solution-oriented
  • Customer orientation and relationship building
  • Digital collaboration tools knowledge
  • Canva and AI tools proficiency

Key Requirements

  • 3-5 years of experience in a similar role
  • Strong administrative and organizational skills
  • Proficient English for daily operations
  • Solid knowledge of Microsoft Office Suite

Work Rights

Not specified

Tailored Resume

Cover Letter