Sr. Administrative Assistant

weke.yale.edu

New Haven, US
$31.83 ph
Hybrid
Microsoft office proficiency
Complex calendar management
Domestic and international travel
Yale University is seeking a Senior Administrative Assistant to support faculty with various administrative tasks, including calendar management, travel coordination, and financial support. The ideal candidate should possess strong organizational and communication skills, with a minimum of six years of related experience

Job Summary

  • The Senior Administrative Assistant serves as a key contact and supports several faculty by maintaining complex calendars, scheduling and coordinating in-person and virtual, internal and external, meetings in multiple time zones.
  • Assists faculty with domestic and international travel and provides procurement/financial support including supplier setup, expense management, supplier invoice requests, and purchase orders using the Workday financial application system.
  • Serves as lead for events, projects, and recruitment efforts which may require searching and pricing venues, venue selection, set-up, advertising, catering, technical support, on and off campus in-person support, follow-up, tracking, managing agendas/itineraries, individual and group travel arrangements, identifying and anticipating all needs and accommodations for these events as required.

Matching Summary

Match Score: 85

Yale University is seeking a Senior Administrative Assistant to support faculty with various administrative tasks, including calendar management, travel coordination, and financial support. The ideal candidate should possess strong organizational and communication skills, with a minimum of six years of related experience.

Salary

$31.83

Skills & Requirements

Must-have

  • Microsoft Office proficiency
  • complex calendar management
  • domestic and international travel
  • procurement and financial support
  • event and project leadership
  • confidentiality and diplomacy

Nice-to-have

  • adaptable and resourceful
  • strong work ethic
  • professional demeanor
  • excellent attendance and reliability

Key Requirements

  • Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

Work Rights

Not specified

Tailored Resume

Cover Letter