Administrative Assistant

Bosch Rexroth Pty. Ltd.

Oakbrook Terrace, IL, United States
On-site
Executive calendar and inbox management
Meeting and event planning
Travel and expense coordination
Provide high-level executive administrative and operational support to the VP of Tax, five Directors, and a department of 20 associates

Job Summary

  • Provide high-level executive administrative and operational support to the VP of Tax, five Directors, and a department of 20 associates.
  • Oversee the secure processing, notarization, and distribution of sensitive tax documents, including high-volume certified mail.
  • Facilitate orientation training for new associates and lead administrative special projects as assigned.

Matching Summary

Provide high-level executive administrative and operational support to the VP of Tax, five Directors, and a department of 20 associates.

Skills & Requirements

Must-have

  • Executive calendar and inbox management
  • Meeting and event planning
  • Travel and expense coordination
  • Invoice and purchase order processing
  • Secure tax document handling
  • Facilities and security liaison
  • Departmental data maintenance

Nice-to-have

  • Corporate Tax, Legal, or Finance experience
  • SCRUM meeting methodologies
  • SharePoint site administration
  • Banking scanners for check deposits
  • Multinational coordination experience

Key Requirements

  • Minimum 5 years executive administrative experience
  • Advanced Microsoft Office Suite proficiency
  • Current Notary Public commission
  • Experience processing invoices and P-cards
  • High-volume mail handling experience

Work Rights

Indefinite U.S. work authorization

Tailored Resume

Cover Letter