Office Manager - 100% Onsite

Ferring Pharmaceuticals

Portugal
100% onsite
Office operations management
Facilities management procedures
Vendor relationship management
Ferring Pharmaceuticals is seeking an Office Manager for their Portugal location to ensure smooth daily office operations while supporting the Senior Management team. The role requires strong organizational and administrative skills, with a focus on vendor management, budget tracking, and employee support

Job Summary

  • Ensure daily office operations run smoothly, efficiently, and in full alignment with business needs, managing processes, facilities, suppliers, and administrative workflows.
  • Oversee office and facilities management procedures, vendor relationships, fleet management, budget tracking, travel arrangements, event planning, and documentation handling.
  • Support employees and visitors with a high degree of autonomy, maintaining internal lists and employee information, and assisting with pre-onboarding, onboarding, and offboarding processes.

Matching Summary

Match Score: 75

Ferring Pharmaceuticals is seeking an Office Manager for their Portugal location to ensure smooth daily office operations while supporting the Senior Management team. The role requires strong organizational and administrative skills, with a focus on vendor management, budget tracking, and employee support.

Skills & Requirements

Must-have

  • Office operations management
  • Facilities management procedures
  • Vendor relationship management
  • Office supplies and inventory
  • Mail distribution and expense claims
  • Microsoft Office proficiency

Nice-to-have

  • Digital collaboration tools
  • Pronestor software knowledge
  • Canva design tool usage
  • AI tools application
  • Photo/video editing skills
  • Travel and procurement systems

Key Requirements

  • 3-5 years of experience
  • Strong administrative skills
  • Strong organizational skills
  • Problem-solving mindset
  • Sound decision-making ability
  • Ability to prioritize tasks
  • Work effectively with diverse groups
  • Proficient English language skills

Work Rights

Not specified

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