Graduate Programs Assistant

myworkday.ubc.ca

Unknown, British Columbia, Canada
$30.96 - $35.51 cad hourly; not specified; not spe...
Confidential administrative support
Graduate student administration
Student application assessment
This position provides a broad range of confidential administrative support to Graduate Program Coordinators, supporting key graduate administrative functions including applications, admissions, student registration, academic records, and data reporting

Job Summary

  • This position provides a broad range of confidential administrative support to Graduate Program Coordinators, supporting key graduate administrative functions including applications, admissions, student registration, academic records, and data reporting.
  • Responsibilities include managing graduate student hires, assisting with student inquiries, coordinating events such as seminars and workshops, and maintaining accurate student records and databases.
  • The role requires initiative, sound judgment, proficiency in database and web-based systems, and the ability to perform general office procedures effectively, with a commitment to employment equity and inclusion.

Matching Summary

This position provides a broad range of confidential administrative support to Graduate Program Coordinators, supporting key graduate administrative functions including applications, admissions, student registration, academic records, and data reporting.

Salary

$30.96 - $35.51 CAD Hourly; Not specified; Not specified

Skills & Requirements

Must-have

  • Confidential administrative support
  • Graduate student administration
  • Student application assessment
  • Academic records management
  • Event coordination and support
  • Database and web-based systems proficiency

Nice-to-have

  • Commitment to equity, diversity, inclusion
  • Respect diverse perspectives
  • Enhance awareness, knowledge, skills
  • Work under pressure
  • Exercise tact and discretion

Key Requirements

  • Undergraduate Degree in a relevant discipline
  • Over three years of related experience
  • Equivalent combination of education and experience
  • Intermediate MS Office Suite skills
  • Knowledge of Adobe PDF
  • Ability to maintain accuracy and attention to detail
  • Excellent oral and written communication skills
  • Ability to effectively manage multiple tasks and priorities
  • Excellent organizational skills
  • Efficient records management procedures and practices
  • Ability to take and transcribe accurate minutes
  • Word processing at 60 WPM
  • Ability to work under pressure to meet deadlines
  • Ability to deal with a diversity of people
  • Ability to work independently and within a team

Work Rights

Not specified

Tailored Resume

Cover Letter