Executive Assistant & Shop Supply Coordinator (m/f/d)

Mondelez International

Zurich, Switzerland
On-site
Schedule appointments and manage calendars
Coordinate group meetings and events
First point of contact for office inquiries
Mondelēz International is seeking an Executive Assistant & Shop Supply Coordinator for their Zurich office. The role involves managing executive calendars, coordinating meetings, and overseeing the operations of a snack shop while ensuring high levels of confidentiality and stakeholder management

Job Summary

  • Schedule appointments and oversee the calendar to manage competing priorities across C-suite executives and the Leadership Team.
  • Coordinate group meetings, onsite and offsite events (including NWE LT Offsite meetings, market visits, CEO market visits and T2T customer meetings), travel reservations, receiving visitors, and claiming expenses.
  • Lead a cross-functional international team to drive day-to-day Snack Shop operations and on-time product delivery, Request orders, initiate product activations/deactivation, and maintain information and catalogue of 250+ products on Teams.

Matching Summary

Match Score: 85

Mondelēz International is seeking an Executive Assistant & Shop Supply Coordinator for their Zurich office. The role involves managing executive calendars, coordinating meetings, and overseeing the operations of a snack shop while ensuring high levels of confidentiality and stakeholder management.

Skills & Requirements

Must-have

  • Schedule appointments and manage calendars
  • Coordinate group meetings and events
  • First point of contact for office inquiries
  • Prepare and revise meeting materials
  • Handle confidential information
  • Lead cross-functional team for shop supply

Nice-to-have

  • Collaborate with administrative assistants
  • Interact with complex stakeholders
  • Proactive attitude in fast-paced environment

Key Requirements

  • Extensive EA experience supporting C-suite
  • Excellent English and basic German communication
  • Strong stakeholder management experience
  • Proficient in Outlook, MS Teams, Office Suite
  • Experience with Travel & Expense systems (CONCUR)

Work Rights

Not specified

Tailored Resume

Cover Letter