Administrative Assistant

Caterpillar of Australia

Irving, TX, US
Base: $28.70 - $51.45; bonus/equity: incentive bon...
Onsite
Supporting executives
Managing complex calendars
Supporting heavy business travel
This role will constantly change with demands and needs of executives across the business and the person in this role will need to be ready to act quickly, shift gears, and perform administrative duties with a high level of confidentiality

Job Summary

  • This role will constantly change with demands and needs of executives across the business and the person in this role will need to be ready to act quickly, shift gears, and perform administrative duties with a high level of confidentiality.
  • The incumbent must determine what can be handled immediately by direct reports, referred to others, held for manager’s return or completed by the administrative assistant independently.
  • Medical, dental, and vision benefits* Paid time off plan (Vacation, Holidays, Volunteer, etc.)* 401(k) savings plans* Health Savings Account (HSA)* Flexible Spending Accounts (FSAs)* Health Lifestyle Programs* Employee Assistance Program* Voluntary Benefits and Employee Discounts* Career Development* Incentive bonus* Disability benefits Life Insurance Parental leave Adoption benefits Tuition Reimbursement * These benefits also apply to part-time employees

Matching Summary

This role will constantly change with demands and needs of executives across the business and the person in this role will need to be ready to act quickly, shift gears, and perform administrative duties with a high level of confidentiality.

Salary

Base: $28.70 - $51.45; Bonus/Equity: Incentive bonus; Benefits: Medical, dental, vision, PTO, 401(k), HSA, FSA, etc.

Skills & Requirements

Must-have

  • supporting executives
  • managing complex calendars
  • supporting heavy business travel
  • Microsoft Office Suite proficiency
  • high level of confidentiality
  • meeting tight deadlines

Nice-to-have

  • positive team environment
  • build cross-functional relationships
  • take initiative and ownership
  • react with appropriate urgency

Key Requirements

  • Previous administrative experience
  • Ability to think and work independently
  • Superior organizational skills
  • High-level of confidentiality
  • Experience managing complex calendaring
  • Experience managing travel arrangements
  • Experience with email prioritization
  • Experience with reporting
  • Experience with event coordination
  • Experience with expense books
  • Strong communication and interpersonal skills
  • Microsoft Office including Outlook, SharePoint, Teams, PowerPoint, Word, Excel
  • Up to 10% travel

Work Rights

Not specified

Tailored Resume

Cover Letter